Coffee sourcing enquiry checklist.

1. Coffee format: green, roasted, ground, filter or instant.
2. Intended use and buyer type.
3. Approximate quantity and repeat-order expectations.
4. Species, processing, roast, grind or formulation requirements.
5. Packing format and net quantity per pack.
6. Delivery destination and any proposed delivery point.
7. Required tests, traceability information and documentation.
8. Sample needs, artwork status and questions still open.

Valora reviews the requirement and discusses suitable product and packing options. Availability, minimum quantities, sample costs, pricing and supply arrangements are confirmed for the specific enquiry. If you have an existing specification, include it in your message.

You do not need to know every technical value before enquiring. State which decisions are made and which need discussion. “We need coffee for a hotel espresso service and want to compare blends” is a useful starting point when accompanied by equipment, quantity, packing and destination. It is more actionable than requesting a complete price list for every format.

For a repeat purchase or replacement product, include the specification you are matching. Keep the current product description separate from the changes you would accept. This prevents a proposal based on a different format from being mistaken for an equivalent replacement.

Use a single brief across supplier discussions. Record the proposed product or lot, quantity, packing assumption and delivery point together. If one proposal differs, identify the difference before comparing its price. A product-only indication and a packed-product proposal do not have the same scope.

Ask what is included, what is still open and what must be confirmed before proceeding. Minimum quantities depend on the proposed product and packing. Sample arrangements, documentation availability and commercial terms also need confirmation for your enquiry.

Describe the intended use and buyer type. A roaster, a hospitality operation, a distributor and a private-label brand may buy a similar coffee format while needing different lot information, packing and evaluation arrangements. Explain your role so the discussion can address the decision your business must make.

A range page explains the coffee formats that can be discussed. It is not a dated stock report, fixed public quotation or promise that every grade and packing option can be supplied immediately. Keep availability and commercial details attached to the specific proposal.

Do not put sensitive payment, identity or banking information into a first website enquiry. The useful starting information is the product and purchasing requirement. If a later stage needs additional documents, their purpose and handling can be agreed through the appropriate business process.

• Coffee formats
• Coffee sourcing checklist